East Sussex County Council

Useful Documents

Useful templates and documents to help your establishment and staff plan and lead offsite visits. See bottom of page for useful web sites.




School trips and COVID 19

ESCC Offsite Activities and Educational Visits Policy.
This policy has been updated, please ensure if you checked the policy and updated your establishments policy if relevant.

Advice regarding travel and school visits to the EU after departure.

The Insurance Certificate needs to be taken on all visits carried out overseas.  It has the emergency numbers for the Insurance Company should you require them in an emegrency.  This is for all schools that have ESCC Schools Journey Insurance Cover.

All DofE leaders must ensure they read and follow the ESCC DofE regulations.

This risk assessment is the only one that needs to be completed as it covers the whole visit. Please ensure you are using it for all your offsite visits.

Threat assessment template for visit destinations.
Threat assessmentThreat assessment (54k bytes)

The Emergency Crib card is a useful resource for visits leaders to have with them on offsite visits as it provides them with all the emergency contact numbers.

If you wish to use an activity provider or tour operator that does not have a Learning Outside the Classroom Quality Badge, please ask the provider to complete the provider statement and then attach the document to visit application form.
Provider StatementProvider Statement (132k bytes)

Annual Consent Form
Note that this is a template which schools need to amend. Academies should check with their own establishment policies but may use this as a guide.
Annual Consent FormAnnual Consent Form (76.8k bytes)

Parental Consent Form for Overseas visits
Note that this is a template which schools need to amend. Academies should check with their own establishment policies but may use this as a guide.

Parental Consent Form for UK visits
Note that this is a template which schools need to amend. Academies should check with their own establishment policies but may use this as a guide.

Use Of Private Cars
Use Of Private CarsUse Of Private Cars (495k bytes)

Emotional, Wellbeing and Mental Health Guidance for Safe Inclusion on School Trips

Reasonable adjustments record. This document can be used to record all reasonable adjustments for inclusion on school trips.

Trampoline park guidance.

OEAP Guidance for choosing a Coach Provider.

First Aid and Administering Medicines on school trips guidance 2018

School trips and GDPR guidance 2018

ESCC Charging for school trips flowchart

Outdoor Education Training Brochure

Outdoor Education Advisers' Panel National Guidance: http://oeapng.info/

Buzz Active : https://www.buzzactive.org.uk/

Our Southdowns : http://learning.southdowns.gov.uk/

DofE: http://www.dofe.org/

Project wild thing: http://www.thewildnetwork.com/

John Muirs Award: http://www.johnmuirtrust.org/john-muir-award

Learning Outside the Classroom Quality Badge: http://lotcqualitybadge.org.uk/

Useful Documents

Useful templates and documents to help your establishment and staff plan and lead offsite visits. See bottom of page for useful web sites.