East Sussex County Council Outdoor Education Service

Educational Visits Resources

Useful templates, documents, webinars and links to help your
establishment and staff plan and lead offsite visits.

Documents

Schools' Offsite Visits Procedures 2025Schools' Offsite Visits Procedures 2025 (193k bytes)
Visit Risk assessment templateVisit Risk assessment template (145k bytes)
Model Template for a Risk AssessmentModel Template for a Risk Assessment (187k bytes)
If you wish to use an activity provider or tour operator that does not have a Learning Outside the Classroom Quality Badge, please ask the provider to complete the provider statement and then attach the document to the Exeant visit application form with their insurance documents.

The OEAP Provider Statement can be found at:
https://oeapng.info/search-results/?download_search=provider+statement
ESCC Children’s Services Department Teams visits procedures 2025ESCC Children’s Services Department Teams visits procedures 2025 (196k bytes)
School Visit Exeant CheckerSchool Visit Exeant Checker (85.3k bytes)
Accommodation Checks for Residential School VisitsAccommodation Checks for Residential School Visits (168k bytes)
School Journey Insurance – East Sussex County Council, 1 April 2025 to 31 March 2026School Journey Insurance – East Sussex County Council, 1 April 2025 to 31 March 2026 (95.1k bytes)
East Sussex County Council School Journey Insurance – summary
Annual Consent FormAnnual Consent Form (111k bytes)
Parental Consent Form for Overseas visitsParental Consent Form for Overseas visits (102k bytes)
Parental Consent Form for UK visitsParental Consent Form for UK visits (102k bytes)
OEAP Guidance for choosing a Coach Provider.
Guidance for Parents Carers or Staff Driving Young People on Behalf of the SchoolGuidance for Parents Carers or Staff Driving Young People on Behalf of the School (163k bytes)
First Aid and Administering Medicines on school tripsFirst Aid and Administering Medicines on school trips (155k bytes)
Emotional Wellbeing and Mental Health Guidance for Safe Inclusion on School TripsEmotional Wellbeing and Mental Health Guidance for Safe Inclusion on School Trips (187k bytes)
Diabetes Trip RecordDiabetes Trip Record (1.01M bytes)
Emergency Contact Crib CardEmergency Contact Crib Card (136k bytes)
Lost Child Plan on a School VisitLost Child Plan on a School Visit (155k bytes)
Reasonable adjustments recordReasonable adjustments record (71.8k bytes)
Threat Assessment for Visit Destination TemplateThreat Assessment for Visit Destination Template (145k bytes)
School Trips and General Data Protection Regulation (GDPR) GuidanceSchool Trips and General Data Protection Regulation (GDPR) Guidance (179k bytes)
Why Look for the LOtC Quality Badge?Why Look for the LOtC Quality Badge? (2.9M bytes)

Specific Visits Guidance

Farm Visits
Overseas Visits Guidance
Aqua Park GuidanceAqua Park Guidance (165k bytes)
Beach Trips GuidanceBeach Trips Guidance (134k bytes)
The Duke of Edinburgh’s Award Expedition RegulationsThe Duke of Edinburgh’s Award Expedition Regulations (194k bytes)
Trampoline park guidanceTrampoline park guidance (152k bytes)
Buzz Active
DofE
John Muirs Award
Learning Outside the Classroom Quality Badge
Outdoor Education Advisers' Panel National Guidance
Outdoor Education Service East Sussex County Council Services 2 Schools
South Downs National Park
Funding Opportunities for Trips

Courses

To view our upcoming Outdoor Education courses and to book a place, visit our courses page.

Contact and Support

For any outdoor education enquiries, please contact the team.
outdoor.education@eastsussex.gov.uk
Educational Visits Resources

Useful templates, documents, webinars and links to help your
establishment and staff plan and lead offsite visits.